RFP for General Legal Services
- Start Date:10/28/2019 9:19 AM
- Close Date:12/02/2019 5:00 PM
REQUEST FOR PROPOSALS
The Town of Berthoud is accepting proposals from qualified attorneys or law firms for contacted Town Attorney services.
A copy of the RFP and associated documentation may be obtained on the Town’s website at www.berthoud.org or Town Hall located at 807 Mountain Ave, Berthoud, CO 80513.
Questions: Each respondent, before submitting a proposal, shall become fully informed as to the extent and character of work required. All questions must be submitted in writing to Christian Samora, Town Clerk, at email@example.com
The Town of Berthoud is one of the fastest growing communities in the north Front Range due to its proximity and ease of access to larger communities like Fort Collins (~30 miles north) and Boulder (~30 miles south). In 2018, the Town issued building permits for over 500 single-family homes and the population is estimated to more than double from the 2010 to the 2020 census.
Historically, Berthoud was a community built around agriculture and the railroad. Until recently, the Town’s population was largely concentrated within 1 mile of the Downtown core though nearly 80% of the Town’s residents commute out-of-town for employment. Berthoud’s small-town character is important to new and old residents alike and maintaining that character has consistently been identified as an important priority by the Board.
Berthoud is a statutory Town and is overseen by a Town Board made up of six Trustees and one Mayor that are elected at-large. The Town has an appointed Town Administrator and approximately 35 full-time employees providing a variety of municipal services, including water treatment and distribution, wastewater collections and treatment, a cemetery, parks and recreation, planning, stormwater services, and street maintenance, among other things. The Town also has a municipal court and the selected individual or firm will be expected to provide Town prosecutor services in addition to the general legal services expected.
The Town seeks a contracted Town Attorney for the purposes of providing legal advice in a variety of municipal law issues. The contracted Town Attorney will consult with and make recommendations regarding legal matters to the Town Board, Town staff, or other Town commissions and committees. The contracted Town Attorney is not a Town employee, and all services will be provided via contract.
The Town Attorney is appointed by the Board of Trustees and is responsible daily to the Town Administrator for all law-related matters involving the Town. The Town Attorney will be expected to attend all Town Board meetings and advise the Town in general legal matters. Attendance is also expected periodically at Town staff meetings, Board of Adjustment meetings, Planning and Zoning Commission meetings, and other meetings as necessary. While it is not expected that the Town Attorney will maintain a full-time office at Town Hall the selected individual or firm should be to attend meetings there periodically as necessary.
In addition to attending meetings and providing legal advice, the Town Attorney will draft and review documents necessary for the efficient operation of the Town. Timeliness of response and accessibility to the contracted Town Attorney is an important aspect of the service. Accessibility includes the ability to be generally available to attend meetings in person on short notice and the ability to be reached promptly by telephone and/or e-mail.
Responses must be received by mail, or delivered in person, no later than the close of business (5:00 PM) on December 2, 2019. Responses must be submitted in a sealed envelope, addressed to the Town Clerk, Town of Berthoud, 807 Mountain Avenue, P.O. Box 1229, Berthoud CO 80513. The sealed envelope containing the RFP responses must be plainly marked on the outside as “RFP for: Town Attorney Services” with the firm or individual’s name and address.
Submittal of one (1) original, one (1) copy of its proposal and one (1) electronic file in PDF format (CD or USB) of the RFP is required. The firm’s fee schedule, reimbursable and overhead costs shall accompany the RFP response, but must be in a separate sealed envelope clearly marked “Cost Proposal”.
Offerors shall submit one consolidated response to this RFP. The proposal shall be typed and submitted on 8 1/2" x 11 '' size paper, up to novea TOTAL page limit of twenty (20) pages (inclusive of dividers, transmittal letter, Table of Contents, and required forms). Offerors should not include any promotional material. The proposal should be brief, clear and concise. The response shall include the following:
SECTION 1 INTRODUCTION/PRESENTATION: Reponses must be signed and include a Letter of Transmittal with identification of Offeror who will have contractual responsibility with the Town of Berthoud. Identification shall include legal name of company, corporate address, telephone number and email address of the contact person identified during the period of proposal evaluation. If the individual/firm operates from more than one location, please specify the office to which this project will be assigned. Identify all subconsultants that will be involved.
SECTION 2 TECHNICAL PROPOSAL: Firm Information & Qualifications: This section of the proposal shall establish the ability of the Offeror to satisfactorily perform the required work by reasons of: experience in performing work of a similar nature to the Project Description; proven competence in the services to be provided; strength and stability of the firm; staffing capability; track record of meeting schedules on similar projects and supportive client references. Include information about pertinent prior experience, number of years the firm has been in business, and specialized expertise.
The Offeror shall:
- Provide a brief profile of the firm, including the types of services offered; the year founded; form of the organization (corporation, partnership, or sole proprietorship); number, size and location of offices; and total number of employees.
- Describe the firm's experience in performing work of a similar nature to that solicited in this RFP and highlight the participation in such work by the key personnel proposed for assignment to the Town.
- Describe specialized training, experience and professional competence in the area directly related to the service being offered.
SECTION 3. PROPOSED STAFFING AND ORGANIZATION: This section of the proposal shall establish the method that will be used by the Offeror to provide requested services as well as identify key personnel assigned. The Town expects one individual who will be the point person for all services rendered as part of the contract and who will be appointed to serve as the Town Attorney.
The offeror shall:
• Provide the education, training, experience and applicable professional credentials of the proposed Project Manager and other key personnel.
• Furnish brief resumes (two pages maximum per resume) for the proposed Town Attorney and key personnel (including any sub-consultants).
- Include an organizational chart with clearly defining roles, lines of communication, and support services.
• Provide a list of areas of technical expertise with respect to the Statement of Work.
SECTION 4. RELEVANT EXPERIENCE & REFERENCES: The offeror shall provide a minimum of three (3) references for completed work like that in scope of services being offered within the last three (3) years. Reference projects should have been completed within the last four (4) years and similar in nature to those described in this RFP.
Please include the following information:
- Name of client
- Name and title of client’s primary contact.
- Telephone number, fax number, email address, and mailing address of the client’s primary contact.
- A brief description of the types of services provided, the location where the services were provided, and the dates of service.
The evaluation committee, consisting of Town representatives, will evaluate and score each submitted proposal. Applicants may be invited to provide an interview presentation before the evaluation committee at the Town’s sole discretion. Respondents should be available for interview during the two weeks following the RFP due date. The Town of Berthoud reserves the right to not interview, and to make final selection based upon the submitted proposal. A contract will be recommended for award as determined by the evaluation committee.
The following criteria will be used for the basis for review of the written proposals and interview session.
CRITERIA TO BE USED FOR EVALUATING SUBMITTED PROPOSALS:
Does the individual or firm have the required specialists and expertise? Does the consultant have examples of substantially similar work that has been completed successfully?
Is the fee schedule comparable to typical professional fees in
The North Front Range of Colorado and to other submitted RFQs?
Ability to Furnish Professional Services
Does the consultant have personnel with the necessary skills?
Awarding of Contract:
The Town of Berthoud reserves the right to reject, for any reason whatsoever any and all proposals received as a result of this request; to waive any informality or irregularity in a proposal; to negotiate with all qualified sources; and to cancel all or part of the RFQ. The Town reserves the right to accept the proposal that provides the best value to the Town in its sole discretion. The submission of a proposal does not in any way commit the Town to enter into an agreement or contract with that proposal submitter, nor to pay any costs incurred in the preparation and submission of proposals in anticipation of a contract. All information submitted in response to this request for proposal is public after the Notice of Award has been issued. The consultant should not include as part of the proposal any information which they believe to be a trade secret or other privileged or confidential data. If the consultant wishes to include such material, then the material should be supplied with a separate cover and identified as confidential. Entire proposals marked confidential will not be honored. The Town of Berthoud will endeavor to keep that information confidential, separate and apart from the proposal, subject to the provisions of the Colorado Open Records Act or order of court.